Summer Food Program books on a tray iREAD artwork

For kids, summertime should mean food, friends and fun. But for many, summer can be a time of uncertainty about where and when they’ll have access to healthy food. The Virginia Public Libraries with the Virginia Department of Health and No Kid Hungry are supporting the USDA Summer Food Program to ensure children go back to school healthy and ready to learn. To Learn More...

 

Reading Tracking System Privacy Policy

The Reading Tracking System is an educational website offering young children, students, teens, and adults an easy way to track their reading for Virginia’s public library reading programs. The Reading Tracking System is created and hosted by Evanced Solutions, LLC, which is collaborating with the Virginia Department of Education and its contractors to merge our respective data to provide information on the impact of these public library reading programs. Matches will be performed to produce aggregated statistical data without a personal identifier. All collaborators respect the privacy rights of participants and recognize the importance of protecting all information that you choose to share with us about yourself or your child. The purpose of this privacy statement is to describe the types of information collected by the Reading Tracking System, how that information is obtained, and how the information is used.

Personal information (child’s name and a password) is required to access the patron side of the Reading Tracking System website. Choosing not to disclose personal information/open an online account will limit users' ability to participate in the program electronically—and may prohibit participation completely—unless the local public library offers participation through alternative means. The management system creates an individual account for each participant, who creates a username.

At the time of account creation, the following information will also be collected for each participant: first name, last name, middle name, gender, birth date, age, school district, school name, primary library of use, and patron classification (young child: birth–5 years old, child: 6–12 years old, teen: 13–17 years old, or adult: 18 years or older). The request to create an account is initiated by the parent or caregiver for young children and children at the participant’s public library. Teens and adults may sign up for the reading program from any computer with Internet access, at home or at the library. Parental consent may be provided electronically at the time of account creation. The parent may review his or her child’s information and may request in writing that library staff delete information and opt out of future collections or use of the information.

Staff members at the participant's primary library of use will have varying degrees of access to his or her account in order to track reading and award prizes. Participants will enter the title of book read, number of books read, and the number of minutes read in order to track their reading progress toward prizes awarded by the local library. The standard practice is that a participant’s performance on all programs will be retained in his/her account until the data is merged with the data from the Virginia Department of Education. At that point, the participant’s account and all related records will be purged. Exceptions to this standard practice may be made at the request of the public library system.

In addition to library staff, administrators at Evanced Solutions, LLC, and the Virginia Department of Education and its contractors will also have access to the individual’s account data to assess the use and value of the reading program. Employees and affiliates of Evanced Solutions, LLC, will have access to participant accounts for the sole purpose of providing maintenance, support, and repair to the software and other services provided by the Reading Tracking System. Data from the Reading Tracking System may also be used to generate reports for local, state, or national officials and lawmakers. None of the information provided to or retained in the Reading Tracking System will be used for direct marketing or any other commercial purpose or for any purpose other than those identified above.

The Reading Tracking System uses “cookies” to customize the information presented to participants and to aggregate site usage information to help improve participants’ experience. “Cookies” are pieces of information that a website sends to your computer while you are viewing the website. For example, when a participant returns to the Reading Tracking System after logging in, cookies enable the Reading Tracking System to remember that participant.

Evanced Solutions, LLC, has implemented technical, administrative, and physical security measures to protect participants’ personal information from unauthorized access and improper use. To prevent unauthorized electronic access to personal information, information collected through Evanced Solutions, LLC, is transmitted over the Internet through an SSL-protected (encrypted) channel. The information collected online is maintained behind a firewall-protected server, and access to such information is limited to library officials, employees, and contractor affiliates performing legitimate business functions. Disclosures of personal information collected through Evanced Solutions, LLC, other than the disclosures identified above, shall be made only if required by law, which shall include a court order or subpoena. Questions or comments about this Privacy Policy or the data maintained by Evanced Solutions, LLC, may be directed to:

Enid Costley

Children’s and Youth Services Consultant

Library of Virginia

800 East Broad Street

Richmond, VA 23219

804.692.3765

enid.costley@lva.virginia.gov